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SSA >> Facility Management Solutions >> File Tracking System

File Tracking System (FTS)

RFID technology has led to a revolution in document tracking. It is especially useful in scenarios where the documents are of high value to the organization and the loss of which can impact profitability heavily. BGIL offers the latest RFID technology to track files/documents. Each resource is affixed with tags and its information is mapped to the tag id. Readers are the device that sense tags and they are stationed at strategic locations like entrance/exits; server rooms; labs etc and they are connected with the internal network. The readers interrogate the tags when they come in the vicinity and send the information to the central server where the information is converted into business logic. Using BGIL document management software, the information can be viewed from any where in the globe.

The Basic Idea of RFID to Track Documents is as follows:-

  • Each document is tagged with an RFID tag in the form of an adhesive label.
  • Staff may also be issued RFID cards as identification for checking of documents.
  • Handheld readers may be moved over shelves, piling cabinets or piles of documents to take quick inventory or to locate any misplaced document.

Benefits of File/Document Tracking Solution:-

  • Effective Document Tracking Mechanism
  • Improves Inventory Management
  • Cost Reduction
  • Frequent Stock Taking Possible
  • Automated Tracking of Assets
  • Track Mobile Assets
  • Provides Security
BGILís Network RFID Reader is best in class and designed for high speed performance. This can give a read range of upto 8 meters using the right combination of tags and antenna. BGILís Readers have LAN connectivity, memory as well as the input output ports to monitor and operate third party hardware. It can store the TAG data as well as the transaction data.
BGIL_Handheld Reader
BGILís File Tracking System uses UHF handheld reader for the purpose of shelf management and locating the books. In case of a big room people find it very difficult to locate a file. BGILís UHF Handheld reader solves this problem with which you can locate a file very easily and it gives a beep when it finds the file you are looking for.
BGIL_Images/Gate pedestal Antennas
Gate Security antennas are installed at the key entry and exit points in BGILís File Tracking System. Gate security antennas are installed just to make sure that there is no unauthorized movement of the files. Whenever an unauthorized movement is detected it is sensed by these gate security antennas and it initiates an alarm.
RFID UHF tags are pasted on the books and they work as the identity of the books in BGILís File Tracking System. Books are issued, returned and tracked on the basis of these tags only. They are sticker type paper labels which can be stuck easily on the books with the industrial adhesive.
RFID Reader Handheld Reader Gate pedestal Antennas RFID UHF Tags
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